Hey there, dietitian! Thinking about starting your own private practice but feeling overwhelmed by all the tech, tools, and pricey software platforms out there?
I see you — and I’ve got you.
I’m Amy Plano, The Reimbursement Dietitian. I help RDs and CNSs like you get credentialed, bill insurance with confidence, and build profitable practices that feel good to run.
If you’ve been Googling “how to start a private practice as a dietitian,” this is your no-fluff, no-overwhelm starter guide. Here’s what you actually need to launch a compliant, profitable practice — and nothing you don’t.
Step 1: Set Up the Legal Foundation of Your Practice
Before seeing your first client, make sure your business is legally ready to roll:
- Register your business name with your state.
- Apply for a free EIN at IRS.gov.
- Open a separate business checking account and credit card to track income and expenses.
- Secure professional liability insurance (try HPSO or Proliability).
- Set up a HIPAA-compliant phone number (Spruce or Google Voice works great).
- Get a HIPAA-compliant fax number (SRFax or iPlum).
- Apply for your NPI Type 1 and Type 2 numbers if you’re planning to bill insurance.
Step 2: Choose Basic Tools to Run Your Dietitian Practice
IYou don’t need fancy software to get started. These are the tools I recommend for beginners:
- A simple EMR (Electronic Medical Record) like Kalix, Healthie, or Practice Better — all offer free trials.
- A scheduling system (usually built into your EMR) so clients can book and cancel online.
- A HIPAA-compliant telehealth platform — built-in EMR options or Zoom for Healthcare work great.
- Intake and consent forms — most EMRs come with templates to get you started.
- A simple website or landing page with your services and a “Book Now” button. (Don’t overthink this.)
Step 3: Optional Tools as You Grow
Once you’ve got a steady client flow, these tools can help streamline your business:
- Bookkeeping software like QuickBooks or Wave (or even a simple Excel spreadsheet to start).
- A HIPAA-compliant texting platform (Spruce, Klara, or RingRx).
- A professional email address using your domain or GSuite looks way more legit than a personal Gmail.
Step 4: Mindset Shift — Done Is Better Than Perfect
Here’s your permission slip to stop obsessing over perfection.
You don’t need a fancy logo, a 10-page website, or a $200/month platform to get started. You just need:
- A compliant setup
- A way to document and see clients
- Confidence in your ability to figure things out
- Progress beats perfection every time.
Final Thoughts: Start Simple, Scale Smart
Starting a private practice as a dietitian doesn’t need to be overwhelming or expensive. Get the basics right, build your confidence, and grow as you go.
Looking for support? I’ve loaded The Reimbursement Dietitian website with free resources, checklists, and training to help you launch and grow your insurance-based practice.
And if you’re a visual learner, come hang with me on YouTube — I drop new videos every week
You’ve got this, and I’m cheering you on.
Hugs & High Fives – Amy
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